Special Issues

(i)                  The nominations received till the last date and hour fixed for receiving nominations shall be scrutinized by the Returning Officer on the date fixed for scrutiny of nominations, in the presence of the candidates or their duly authorised representatives and the list of the valid nominations, in the presence of the candidates or their duly authorised representatives and list of valid nominations shall be published on the Notice Board of the society as per election program. The candidate whose nominations are rejected shall be informed by the Returining Officer, in writing, of the reasons for rejection of their nominations on the same day, in form.

(ii)                The candidates, whose nominations have been declared valid shall be allowed a time of 15 days ( as required u/s. 152A  of Maharashtra Co-operative State Act 1960) from the date of publication of the list of valid nominations, to withdrawn of candidature by means of a letter handed over to the Returning Officer.

(iii)               Immediately after the expiry of period allowed for withdrawal of candidature, a final list of the candidates contesting the election shall be notified on the notice board of the society.

(iv)              The voting at the election shall be by Secret Ballot.

(v)                The ballot paper shall be in the form appended to these Rules. It shall bear the seal of the society and the counterfoil thereof shall bear the initials of the Returning Officer.

(vi)              The names of the candidates in the ballot paper shall be arranged in alphabetical order with surname appearing first.

(vii)             The date, time and place of voting shall be as declared in the election program.

(viii)           The ballot box shall be so constructed that ballot papers could be conveniently put into it but could not be taken out, without the box being unlocked.

(ix)              On the date of the polling, the empty ballot box shall be shown to the candidates or their authorised agents, if any and present 15 minutes before the time fixed commencement of the poll and shall be locked and sealed in their presence.

(x)                Each member – voter shall be supplied with an authenticated ballot paper, after satisfying his identity and obtaining his signature on the counterfoil of the ballot paper.

(xi)              Member-Voter coming to the polling station after expiry of the time allowed for voting shall not be allowed to vote.

(xii)             Immediately after the completion of voting, the ballot box shall be sealed in the presence of the candidates or their authorised representative if present.

(xiii)           The counting of votes shall be done immediately after the polling is over.

(xiv)           The Returning Officer shall submit to the Chairman of the society a report indication the Number of voters who voted, number of valid and invalid votes, and the votes polled by each Candidate along with his certificate that the polling was peaceful and in accordance with the Election Rules.

(xv)            The names of the candidates with votes polled by each of them shall be put on the Notice Board of the society at the conclusion of the counting of votes.

(xvi)           The final result of the election shall be declared in the ensuing Annual General Body Meeting or Special General Body Meeting as the case may be.

(xvii)         All the records pertaining to the election shall be carefully preserved in box duly locked and sealed by the Secretary of the society for a period of 3 months and destroyed thereafter. However, if the result of the election is disputed, the records pertaining to election shall be preserved until the final decision of the dispute.

(xviii)        The Committee shall be constituted as enumerated under section 73(3) of the Maharashtra Co-operative Societies Act, 1960.

(xix)           If for any reasons beyond the control of the society, it is not possible to observe the time schedule prescribed under these Rules, the Returning Officer of the Society may revise the same with due notice to members and with due consent of the concerned Housing Federation. The Returning Officer shall inform such revision of schedule to the Registrar.

(xx)            It is to be noted that each member of the society has to cast one vote irrespective of the size of the flat or number of flats occupied by him.