Friday, May 28, 2010

Duties Of Chairman & Secretary.

A Co-operative Housing Society Is Managed By All The Members By Electing Their Representatives To The Committee. The Overall Administration And Management Thus Vests With The Duly Elected Managing Committee As Per The Bye-Laws Of The Society. Again The Managing Committee Elects Amongst Themselves A Chairman, A Secretary & A Treasurer As The Office Bearers  Who Have been Given Certain Duties & Responsibilities In The Bye-Laws Of the Society.

Dr Sachin Shetty, A Renowned Hotelier From Mumbai & Channel Associate For LandguruZ Has Made An Attempt To Explain The Duties And Responsibilities Of These Office Bearers.

 The Duties Can Be Interchanged In Actual Practice And Also By Passing Necessary resolutions In The Managing Committee Meeting.

ü      The Chairman Of The Society Shall Preside Over All The Meetings Of The managing Committee As Well As the General Body. He Shall Have Full Powers To Direct The Secretary Regarding The Agenda to Be Followed In The Meetings And Also, To Allow Or Disallow Any Matter From Being Taken Up In the Meeting. He Can Debar Any Member From The Meeting on Account Of Disciplinary Action Raised Against The Member Of The General Body.
ü      The Chairman Of The Society Shall Have Powers Of Overall Superintendence, Control & Guidance In Respect Of Management Of The Affairs Of The Society Within The Framework Of The Act, The Rules And The Bye-Laws Of The Society. In Case Of Any Emergency, The Chairman Of The Society May Be Competent To Exercise Any Of The Powers Of The Committee. However, While Doing So, He Shall Record The reasons Thereof In Writing. Any Decision, So Taken By The Chairman Of The Society Shall Be Got Ratified In The next Meeting Of The Committee.

ü      To Issue Share Certificates to Members Within The Stipulated Period And The Prescribed Manner.
ü      To Deal With Resignation From Members Including Associate And Nominal Members.
ü      To Enter Nominations And revocations Thereof In The Nomination Register.
ü      To Inspect The Property Of The Society.
ü      To Issue Notices With Regards To The Repairs To Be Carried Out In Flats.
ü      To Deal With Cases With Regards To The Expulsion Of The Members.
ü      To Deal With Cases Of Cessation Of Membership Including Associate & Nominal Membership.
ü      To Deal With Applications For Various Purposes Received By The Society.
ü      To Prepare & Issue Demand Notices / Bill For Payment Of Society’s Charges.
ü      To Bring Cases Of Defaults In Payment Of The Society’s Charges To The Notice Of The Committee.
ü      To Issue Letters Of Allotment Of Flats.
ü      To Issue Notices And Agenda Of All Meetings Of The General Body.
ü      To Record The Minutes Of All The Meetings Of The Committee.
ü      To Call The First Meeting Of The Newly Constituted Committee.
ü      To Maintain Account Books, Register And Other Records, Unless Otherwise Decided By The Committee.
ü      To Finalise Accounts Of The Society In The Required manner.
ü      To Produce Records Of The Society Before Different authorities Concerned With The Working Of The Society With The Consent Of The Chairman.
ü      To Prepare Audit Rectification Reports In Respect Of Audit Memos Received From The Statutory & Internal Auditors.
ü      To Bring Breaches Of The Bye-Laws By The Members To Their Notices Under Instructions From The Committee.
ü      To Discharge Such Under Functions Under The Act, The rules And The Bye-Laws Of The Society And Directions Of The Committee And The General Body Meetings, As Are Not Expressly Mentioned Herein Above.
ü      To Place The Complaint Applications With Facts, Before The Committee, In The Coming Meeting.

Dr. Sachin Shetty Further Says That The Role Of A Committee Member Is Like A Wicketkeeper. 
A Wicketkeeper Is Never Remembered For The Excellent Catches He Takes BUT IS REMEMBERED MORE FOR THE DROPPED CATCHES.
He Says That The Members Also Should Respect The Honorary Work Done By The Committee & Should Work In Co-ordination & VERY IMPORTANTLY ATTEND ALL THE MEETINGS> 

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