Saturday, July 3, 2010

Redevelopment on demand of Members

The idea of redevelopment may be conceived by members of the society. They should request that a special general meeting be called. Members not less than ¼ of total members of co-operative housing society must give a requisition notice for convening a special general meeting of members to the secretary of the society. It is to be noted that the Managing Committee should be duly elected as per by-laws of the society.

v     Convening a Special General Meeting
As per the above demand, within eight days of receipt of the requisition notice from the member, the secretary of the society shall call a meeting of the Managing Committee to take note of the notice and convene within month a Special General meeting and send the said notice in advance. The acknowledgement of member for the notice and agenda should be kept in the office of the society.

(a) The agenda shall cover the following items
¨      To take a primary decision on redevelopment after considering the suggestions and demands of the member.
¨      To appoint an expert and experienced architect and project consultant from the panel of State Government/local competent authority and to finalise the scope of their work with terms and condition of their appointment.
¨      To outline in detail the working procedure in respect of their work with terms and conditions of their appointment.
(b) Preparation before convening special general body meeting
The managing committee of the society, shall obtain a list of the panel of architects and project consultants from the State Government or local competent authority. The panel list is available in Mumbai from the Building Department at BMC Head Office at V.T. and at other places from respective area competent authority. The managing committee should then call five architects/project consultants from the said panel who are well conversant with redevelopment of buildings and are experts in the field. They are to be requested to prepare a Redevelopment Project Report and submit quotations to the society. The said quotation and project reports are to be tabled at the special general body meeting. One of these will be selected at the meeting.
In the notice itself written suggestions, and recommendations for redevelopment project of the building are to be invited from members. They may also give names of the known expert architects and project management consultants from the panel prepared by the Government or competent authority. These should be given in advance at least eight days before the date of special general body meeting. For the format of member appraisal and consent

v      Quorum of Special General Meeting
Quorum for the special General Meeting shall be ¾ of the total number of members of the society. If there is no quorum the said meeting shall stand adjourned for eight days and the adjourned special General Meeting it shall stand dissolved assuming that members are not interested in the redevelopment of the society’s building.

v     Decision to be taken at special General Body Meeting
If there is requisite quorum present at the Special General Meeting the meeting shall take cognizance of all     suggestions and recommendations, objections and directions given by the members for redevelopment of the building. They shall be recorded in the Minutes of The Special General Meeting with their names. Thereafter the Special General Meeting, will take primary decisions in principle at the meeting regarding the redevelopment programme and its implementation by passing a resolution as outlined, the special General Meeting shall decide issues as under:

(a)        To finalise terms and conditions along with the scope of work for the appointment of an architect and a professional project consultant from the panel of State Govt. /local self Govt. who will be entrusted with redevelopment work.  
(b)        To present the programme for re-development of the Building to the members.

v     Proceeding of Special General Meeting
There must be a video recording of all the Special General Body Meetings regarding redevelopment of the society building/s so that the process is transparent The Secretary of the Society will prepare the minutes of all the Special General Meeting and will circulate copies of the said proceeding to all members within 10 days. He shall keep records in the office pertaining to the acknowledgment of receipt of minutes by members. Copy of the same shall be sent to the Registrar’s office of Co-operative Societies of the concerned ward where the society registered.

No comments:

Post a Comment

Note: Only a member of this blog may post a comment.