Important Documenst To Be Collected From Registrar Office

v     Documents to be Collected from The Registrar’s Office

If the application for registration is in order in all resects, the registrar of the co-op. housing society will issue the Certificate of Registration and return one copy of bye-laws and an application for the registration in From No. ‘A’ along with Statement ‘A, B, & C’ duly sealed.

v     Documents to be Collected By The Chief Promoter

On the formation of a Flat Owner Society, the Chief Promoter is required to collect a number of documents from the builder to be handed over to the Chairman or any authorized member of the Provisional Committee. The list of documents is contained in Bye-law No.91 as Follows:

(1)   All records of the society, particularly the copy of the application for registration of the society,

(2)   received back from the Registering Authority

(3)   The copy of the bye-laws of the society registered by the Registering Authority

(4)   The certificate of registration of the society

(5)   The Challan for credit of amounts into the bank

(6)   The Counterfoils of the used Cheques and the unused forms of the Cheques

(7)   The bank pass books

(8)   The copies of all the agreement entered into by him with different parties

(9)   The statement of accounts as prepared by him

        (10)The applications for membership

       (11)  The statement of information of the promoters

       (12)  The Vouchers for amounts spent

       (13)  The cash balance, if any

       (14)  The site plan/the scheme of construction (for plot purchase type)

       (15)  The minutes of the first general meeting of the society

       (16) The files of the correspondence with the Registering Authority, the Local   Authority

       (17) All such others records and assets of the society as are in the possession, leaving nothing with    the chief promoter.

v                            Holding The First General Body Meeting

      On getting the society registered the first task of the Chief Promoter is to hold a General Body Meeting within three months from the date of registration as per Rule No.59 of Maharashtra Co-operative Society Rules, 1961.

      Failure of the Chief Promoter to call the meeting within the prescribed period attracts Bye-law No.87. The Chief Promoter or any other promoter should bring to the notice of the Registering Authority can take action to convene the first general body meeting of the promoter of the society.

      The first general body meeting of the society is to be attended by those persons who have signed the application for registration. The notice of the meeting should therefore, be sent only to those who have signed the application for registration of the society.

The Chief Promoter or the Registering Authority, as the case may be, has to give 14 days’ clear notice (the day of posting the notice and the day of the meeting are to be excluded from the period of 14 days) to the promoters who signed the application for registration.