Basic Records Of Property And Conveyance

General

First, The Society Should Check That Records Are Properly Maintained. Proper Records Ensure That Redevelopment Proceeds Smoothly.

Property Records

The Following Documents Are Required To Be Maintained In The Respective Files:

File No. 1- Registrar Of Co-Operative Societies

Whether The Society Is Registered By The Members Themselves Or The Builder Or The Chief Promoter, It Is Necessary To Keep A File Viz, “Registrar Of Co-Operation Societies” Containing The Following Documents:

        Name Reservation Proposal

        Sanction Copy For Name Reservation By The Deputy Registrar, C.S.

        Registration Proposal With Bye-Law Copy And Other Documents   

         Required For Registration Of The Society

        Registration Certificate Of Society Bye-Laws

        Registered Bye-Laws Of The Society Bye-Laws

        Amendment To Bye- Laws Proposal Bye-Laws

        Approval Of Registered Amendment By Registering Authority

        Adoption Of Model Bye-Laws

        Approval Of Registering Authority – Adoption Of Modal Bye-Laws

        Registered Model Bye Laws

        Any Other Correspondence With The Registrar Of Co0operative Society

File No.2- BMC Record File

Whether Land Is Purchased/Developed By The Promoter Or The Society Or Flats Are Acquired Form The Builder, The Society After Its Registration Will Have To Maintain The BMC File Containing The Following Papers:

O       Application For Transfer Of Property Form The Landlord’s Name To The Name Of Society In The Books Of BMC Property Assessment Department

O       Copy Of “E” Form Duty Filled And Executed By The Society For Transfer Of Property

O       Copy Of City Survey Card Showing The Name Of The Society

O       Latest BMC Tax Paid Receipt

O       Application To Water Development For Change Of Name And Address On The Water Bill Form The Landlord’s Name To The Name Of The Society Supported With Approval Of Transfer Of Property Form BMC Property Assessment Department

O       Any Other Document As May Be Required For Transfer Of Property In The BMC Records.

File No.3 –Non-Agriculture Assessment (N.A.) Tax

O                     All Correspondence Relating To N.A. Authorities Should Be Kept In One File     

                   Viz “Non-Agricultural Tax’

O                   All N.A. Assessment Papers And The Final Order Should Be Property Filed With Zerox Copy Of Reassessed N.A. Tax Paid Receipt.

File No.4 – Property Records

     Conveyance Deed Duly Registered And Stamp Duty Paid Along With Their  Receipts

     Certified True Copy Of The Conveyance Deed By Sub-Registrar Of Assurances Where Conveyance Is Registered

     One Zerox Certified True Copy Of The Same By The Advocate Of The Society

     Index Card 2 With Two Certified Zerox Copies Therof

     “7/12 Extract” Of City Survey Office Of The Society’s Area

     Property Card In The Name Of Landlord Of Property

     Property Card In The Name Of The Society

     Urban Land Ceiling Permission If Conveyance Is Before The Date Of Abolition Of The Urban Land Ceiling Act.

     Survey Report Of The Proposed Property Form City Survey Office Before The Construction Of The Building. It Indicates The Layout Of The Plot With Marked Boundaries And Area Of The Plot. Area Is As Shown In The City Survey Report

     Survey Report Of Property Form City Survey After O.C. And B.C. Obtained, Or Just Before Obtaining Them

     All Previous Sale Deeds Of Conveyance Deeds In Respect Of Previos Transfers Of Property

        Copy Of Application Made To City Survey Office For Transfer Of Property Form Landlord’s Name To The Society’s Name Along With Copies Of Document Enclosed Therewith :

      Certified By Advocate As True Zerox Copy Of Conveyance Deed

      Certified True Zerox Copy Of Index Card 2  Showing Transfer Of Property Form Landlord’s Name To The Society’s Name

      Latest BMC Taxes Paid Receipt (Zerox Copy)

      Certified True Copy Of Property Card Showing Property In The Name Of The Landlord

      Latest N.A. Assessment Tax Paid Receipt

      Xerox Copies Of Urban Land Ceilling Permission Of Conveyance Before The Date Of Abolition Of The Act

      Copies Of Any Other Document Required By City Survey Office As Per Prevailing Practice

File No.5- Building Construction

     Sanctioned Plans Of Building, Floor-Wise Sanctioned Plans, Structural Plans

     I.O.D. And Compliance Thereon

     Occupation Certificate (O.C.)

     Building Completion Certificates (B.C)

     Commencement Certificates Form Plinth Level To Top Floor Terrace.

     Agreement Of TDR Purchased In The Name Of The Society By The Builder Duly Registered And Stamp Duty Paid With Their Respective Receipts And BMC Approval

     Architect’s Certificate Regarding Carpet Area And Built-Up Area Of Each Floor And Floor Wise

     Architect’s Certificate’ As To Construction Value Of Each Flat As Per Carpet Area And Valuation Report And Life Of Building.

     Architect’s Certificate In Respect Of Built-Up Area Of Each Flat And The Entire Building

     Architect’s Certificate In Respect Of Area Of Property, Actual Of The FSI, TDR Used, The Balance Of Unutilized Area (TDR/FSI)

     Copies Of The Agreements Of Sale To Owner Certified By The Builder Along With His Certificate Certifying The Names And Addresses Of  Purchasers Of Flats.

File No.6- Architect File

When The Society/Chief Promoter Of The Society Develops The Property One Additional File Should Be Prepared Viz. Architects File Wherein The Following Documents Should Be Kept:

      General Body Resolutions Regarding Approval Of Scheme And Development Cost Of Property, And Appointment Of Architect/Developer Or Contractor

      Appointment Letter Of Architect, Appointment Of Contractor/Developer

      Certified True Copy Of Development Agreement Duly Registered And Stamp Duty Paid And Certified True Copy Of Power Of Attorney Duly Registered And Stamp Duty Paid