v Annual General Body Meeting

Part 2

This is the most important meeting in the management of the society. This is a statutory meeting which must be held every year on or before 14^th of August or within the extended period permitted by the Registering Authority as provided under Section 75(1) of the Act. It must be noted that if the Annual General Body Meeting is not held within the prescribed period, or regularly extended period, the society losses its right to hold the Annual General Body Meeting. The managing committee should hold the Annual general Body Meeting every year within the prescribed time limit as per the Bye-laws. Failure to do this will attract punitive action from the Registering Authority for breach of the Bye-laws.

(1)   Notice of the Annual General Meeting

The Annual General Body Meeting is called by the Secretary under the order of the Managing Committee giving 14 clear days notice to the members (Bye-law No.100).

(2)   The Annual General Body Meeting transacts the following business:

(a)    To read and confirm the minutes of the last Annual General Body Meeting and the special general body meeting if any held during the year and to note action taken thereon.

(b)   To receive the Annual Report of the preceding year on the working of the society Income and Expenditure accounts of the preceding year and the balance sheet as at close of the preceding year.(i.e. 31^st March).

(c)    To consider the Audit Report of the Auditor and the Audit Rectification Report of the committee.

(d)   To appoint the Internal/Statutory Auditor and fix his remuneration. (Appointment of Statutory Auditor must be made in the general Body Meeting only)

(e)    To consider the matters brought forward by the managing committee specially decisions requiring the concurrence or sanction of the general body as per the Act, Rules and Bye-laws of the society.

(f)     To declare the results of the election of the managing committee. In case no election has taken place due to non receipt of the nominations, to take steps to form the managing committee.

(g)    To consider any other matter with the permission of the Chair.